Personnel Regulation 32: Certification Process

Not applicable.

A. The Director of Human Resources will certify to the appointing authority the highest scoring candidates from the eligible list. Where possible, four scores more than the number of vacancies on the original staffing requisition will be certified. In no event will more than eight candidates (and those tied with the eighth candidate) be certified for one vacancy.

B. For each additional vacancy beyond the first, on the original staffing requisition, one additional candidate (and ties at that candidate's score) will be included.

C. For example, for one vacancy, five scores will be certified, but not to exceed eight candidates' names and those tied with the eighth candidate’s score; for two vacancies six scores, but not to exceed nine candidates’ names and those tied with the ninth candidate's score; for three vacancies seven scores, but not to exceed ten candidates’ names and those tied with the tenth candidate’s score.

D. When future vacancies occur during the duration of the eligible list, departmental requests will be considered supplemental to the original requisition. One additional score may be certified for each vacancy. However, when a candidate on an eligible list has been previously certified and interviewed by the department, the appointing authority may appoint the candidate to an additional vacancy without certification of additional candidates from the eligible list.

Notwithstanding any of the above, certifications from eligible lists established from entrance examinations will not exclude any eligible candidates who would have been certified based upon the examination score achieved prior to the addition of veteran’s preference points to another candidate.

Certification from eligible lists established from open examinations will not exclude any eligible candidates who would have been certified based upon the examination score achieved prior to the addition of current employee preference points to another candidate.

Regardless of whether an eligible list is in existence for a classification, certification may also be made from a list created for another class of the same or higher rank in the same or in a related series, if the duties of the class for which the examination was given include substantially all of the duties of the position to be filled. The Director of Human Resources must find that the use of the list is in the best interest of the County and that the necessary skills and knowledge were adequately tested in the examination.

Pursuant to PMR 45, employees who have passed their initial probationary period (or six months of the probationary period if longer than six months) may request to be placed on the transfer list to be considered for transfer to another position in the same classification in another department. The employee will remain on the transfer list for one year. Employees on the transfer list will also be certified to the appointing authority along with candidates on the eligible list as long as their performance is satisfactory and there is not an outstanding disciplinary action pending. Pursuant to PMR 40.14, Y-rated employees will be placed at the top of the transfer list for their previous, higher classification.

If more than one employment list exists for a class, the lists will be certified in the following order: (1) re-employment following reduction in force, (2) promotional, (3) open, and (4) alternate eligible list for a different classification. Transfer lists will be certified in any event, except when a reduction in force list exists.

Effective Date: January 2005
Revisions No. : 0
Prepared By: Laura Armor

Approved: ss/President, Board of Supervisors